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If you oversee the print budget at a college or university, you have certainly considered the costs associated with print. Costs that include the equipment itself, supplies, maintenance, to the time it takes your staff to troubleshoot printer issues. Many administrators have turned to Managed Print Services (MPS) to take the burden of print management off their shoulders so they can focus on what matters. 

Managed Print Services is a comprehensive solution offered by third-party providers to streamline and optimize an organization’s printing environment. This service involves the outsourcing of print management tasks such as monitoring, maintaining, and supplying printers and multifunction devices. MPS aims to increase efficiency, reduce costs, improve security, and enhance sustainability in a print environment. By leveraging MPS, higher education institutions can gain better control over their printing processes, gain insights into usage patterns, and ultimately achieve a more cost-effective and productive print environment.

Here are five reasons why your higher education institution needs a Managed Print solution:

1. Cost Savings: One of the primary reasons why higher education institutions can benefit from Managed Print Services is cost savings. By outsourcing print management to a specialized provider, universities and colleges can significantly reduce their overall printing costs. Managed Print Services often operate on a pay-per-page model, which means institutions only pay for the actual output, leading to more predictable budgeting and reduced waste.

2. Enhanced Security: Security is a top concern for educational institutions, especially when dealing with sensitive student and faculty information. Managed Print offers robust security features such as user authentication, data encryption, and secure printing protocols. These measures help safeguard confidential data and prevent unauthorized access to sensitive documents, ensuring compliance with data protection regulations.

3. Improved Productivity: Managed Print solutions help streamline printing workflows by automating routine tasks, such as supply replenishment and maintenance requests. This frees up staff members to focus on core responsibilities rather than troubleshooting printer issues, leading to increased productivity across departments.

Teacher is printing off work sheets for her next lesson using the printer in the university hall. Managed Print concept.

4. Environmental Sustainability: Sustainability is a growing priority for higher education institutions seeking to reduce their carbon footprint. Managed Print solutions promote eco-friendly practices by optimizing printing resources, encouraging duplex printing, and implementing recycling initiatives for toner cartridges. 

5. Scalability and Flexibility: The dynamic nature of academia demands scalable solutions that can adapt to changing requirements. Managed Print Services offer flexibility to accommodate fluctuating print volumes, seasonal peaks, and evolving technology needs. Whether it’s supporting remote learning initiatives or facilitating campus-wide printing services, Managed Print solutions can scale up or down as needed to meet the demands of an academic community.

The implementation of Managed Print Solutions in higher education settings offers a host of benefits ranging from cost savings and enhanced security to improved productivity and environmental sustainability. By partnering with a reputable Managed Print provider, universities and colleges can optimize their printing infrastructure, streamline operations, and deliver greater value to students and faculty alike. 

About Logista Solutions

Logista Solutions is a nationally recognized leader in a broad range of technology management solutions. As one of the largest technology support providers in the U.S., Logista provides innovative and holistic solutions to help companies take control of their IT infrastructure and achieve better business outcomes. Popular services include Managed IT as a Service, VoIP and Unified Communications, Managed Print, Cloud Services and Asset Disposition.