Gavin Guynes
Director of Technology
Sidney Lambert
District AV Specialist
From Chaos to Clarity:
Madison County Schools Digitizes Forms with Logista
About Madison County Schools
Madison County Schools serves approximately 13,000 students and 1,800 staff across multiple schools, supporting a wide range of needs for students, faculty, and parents.
With so many stakeholders and processes, the district relies heavily on documentation for everything from enrollment to equipment transfers.
The Problem:
Paper-based forms were causing delays, lost documentation, and workflow inefficiencies.
- 450+ forms still managed on paper.
- Device transfers required 4-5 signatures, often causing delays.
- Parent-submitted enrollment documentation frequently lost or delayed.
- Difficulty tracking forms and approvals across multiple staff and locations.
The Solution:
IS Docs, implemented with Logista’s support, digitized workflows and improved transparency.
- Replicated familiar paper forms digitally for easy staff adoption.
- Enabled real-time tracking of approvals and form status.
- Allowed staff to make minor updates independently without delays.
- Provided PDFs for record-keeping and improved process accountability.
- Logista support ensured fast responses and smooth implementation.
Business Impact:
Digital workflows reduced errors, improved efficiency, and streamlined communication.
- Significant reduction in lost or mismanaged forms.
- Improved visibility into approval and transfer processes.
- Easier tracking of internal and external submissions.
- Positive staff adoption and reduced confusion.
- Systematic plan to convert all remaining paper forms to digital.
“The workflow was really easy, and once we got the form created, everyone could see exactly where it was in the approval process. It’s cut down on errors tremendously.”
- Gavin Guynes