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Are paper-based processes slowing down your business? Handling physical documents can lead to delays, errors, and storage headaches. By adopting a digital document management system, you can streamline operations, eliminate errors, enhance collaboration, and keep your data secure. In this blog, we’ll explore the problems with paper-based processes and how document management can help you leave paper bottlenecks behind!

1. Slower Processing Times: Paper-based processes often require employees to manually handle documents, leading to longer processing times. Even with the best employees, papers move slowly from desk to desk, leading to lost time. By contrast, digital document management software allows papers to be shared and processed in real-time, providing a dramatic increase in processing time. This increase can drive more significant ROI and productivity.

2. Errors and Rework: Manual data entry is rife with the probability of errors. These errors can cause rework, further slowing the process. When relying on paper-based systems, mistakes can easily slip through the process, causing both delays and rework. By contrast, document management systems help ensure that data is entered correctly the first time, eliminating the need for extensive rework.

3. Limited Accessibility: With paper documents, only one employee can access the file at a time, leading to delays and a lack of collaboration. This limitation can lead to mistakes, miscommunications, and wasted time. With document management, files can be accessed in real-time by multiple employees, allowing for collaborative working, increasing accuracy while decreasing time wasted in waiting.

Man frustrated by paper processes. Piles of paper.

4. Storage and Retrieval Challenges: Paper documents require hard copy storage, which can become overwhelming to manage over time. Disorganization of hard copies can lead to lost documents, slowing critical processes. With document management, files are stored in digital form, reducing the need for significant physical storage. This form of storage makes retrieving accurate and relevant files quick and easy.

5. Security and Compliance Concerns: Storing paper documents opens the possibility for confidential information to be lost, stolen, or even misused. This potential breach of sensitive information violates data protection regulations and poses serious legal and financial risks. Document management systems provide encryption and other security measures to ensure that confidential information remains secure.

Don’t let paper processes slow you down. A digital document management system can eliminate delays, errors, and storage issues and offers real-time sharing, collaboration, and easy file retrieval. Say goodbye to paper document bottlenecks and embrace a more productive and secure way of working!

About Logista Solutions

Logista Solutions is a nationally recognized leader in a broad range of technology management solutions. As one of the largest technology support providers in the U.S., Logista provides innovative and holistic solutions to help companies take control of their IT infrastructure and achieve better business outcomes. Popular services include Managed IT as a Service, VoIP and Unified Communications, Managed Print, Cloud Services and Asset Disposition.