What comes to mind when you think of Managed Print Services (MPS)? No doubt it’s printers and copiers. While these are certainly components of MPS, the scope extends far beyond just hardware. MPS is a comprehensive approach to managing an organization’s entire document environment, offering strategic benefits that can significantly improve efficiency, reduce costs, and increase security.
Let’s look at how MPS has changed over the years, and how it’s evolution can benefit your business.
The Evolution of MPS
About a decade ago, Managed Print Services was primarily focused on optimizing and managing an organization’s printer fleet. This meant right sizing the number of devices, ensuring they were appropriately placed, and maintaining them to minimize downtime. However, as technology and business needs have evolved, so too has the scope of MPS. Today, MPS encompasses a broader range of services, including document management, workflow optimization, and data security.
Reducing Costs and Environmental Impact
One of the primary benefits of MPS is cost reduction. Unmanaged print environments often lead to excessive printing, waste, and high maintenance costs. MPS providers assess the current state of an organization’s print infrastructure, identify inefficiencies, and implement solutions to reduce unnecessary printing. This not only cuts costs but also reduces paper and energy consumption, supporting sustainability goals.
Enhancing Productivity with Streamlined Workflows
Beyond cost savings, MPS also enhances productivity by streamlining workflows. For many organizations, paper-based processes can be a bottleneck. MPS solutions often include digital transformation initiatives, such as converting paper documents into digital formats and automating document workflows. This reduces the time employees spend on manual processes like scanning, filing, and retrieving documents, allowing them to focus on more strategic tasks.
Improving Data Security
In the digital age, data security is a top priority for businesses. Printers and copiers are often overlooked as potential security risks, but they can be entry points for data breaches. MPS addresses this by implementing security measures such as user authentication, encryption, and secure print release. This ensures that sensitive documents are only accessible to authorized personnel and that data is protected both in transit and at rest.
Proactive Maintenance and Support
Another key advantage of MPS is proactive maintenance and support. Instead of waiting for a printer or copier to break down, MPS providers use predictive analytics to anticipate when a device might need maintenance or replacement. This proactive approach minimizes downtime and ensures that employees always have access to the tools they need to stay productive.
Tailored Solutions for Every Business
Every organization is different, and MPS providers recognize this. They offer tailored solutions that align with the specific needs of each business. Whether it’s a small business looking to reduce costs or a larger enterprise seeking to enhance security and streamline workflows, MPS providers can design and implement solutions that meet these unique requirements.
The Future of MPS
As technology continues to evolve, so will Managed Print Services. We can expect to see more integration with cloud services, enhanced mobile printing capabilities, and increased use of artificial intelligence to optimize document workflows. The role of MPS will continue to expand beyond managing print devices to being a strategic partner in driving digital transformation.
Final Words
Managed Print Services is no longer just about managing printers and copiers. It’s a comprehensive solution that helps businesses optimize their document management, reduce costs, enhance productivity, and improve security. By taking a holistic approach, MPS providers help organizations navigate the complexities of modern business environments, ensuring they have the right tools and strategies to succeed. Whether you’re looking to streamline your print environment or embark on a digital transformation journey, MPS offers a pathway to greater efficiency and success.
About Logista Solutions
Logista Solutions is a nationally recognized leader in a broad range of technology management solutions. As one of the largest technology support providers in the U.S., Logista provides innovative and holistic solutions to help companies take control of their IT infrastructure and achieve better business outcomes. Popular services include Managed IT as a Service, VoIP and Unified Communications, Managed Print, Cloud Services and Asset Disposition.
