As we head into 2025, businesses of all sizes are looking for ways to streamline their operations, cut costs, and improve security. However, one area that businesses often overlook is their print environment; if left unmanaged, it can eat up a surprising amount of a company’s budget, time, and resources. That’s where Managed Print Services (MPS) comes in. MPS providers can help businesses take control of their print environment, reduce waste, boost security, and save money.
Here are eight reasons why businesses should consider MPS in 2025.
1. Reduce Costs with Predictable Monthly Expenses
One of the biggest draws of MPS is cost savings. Instead of unpredictable expenses for toner, repairs, and replacement parts, MPS offers a consolidated monthly fee. This turns printing into a manageable, predictable line item, helping businesses save money and better allocate resources.
2. Boost Security with Enhanced Protection
Cybersecurity isn’t just about computers anymore. Printers are now common entry points for cybercriminals. MPS providers add an extra layer of security, implementing user authentication, data encryption, and secure release functions. This means only authorized personnel can print sensitive documents, reducing the risk of unauthorized access or data leaks.
3. Promote Sustainability and Lower Environmental Impact
More companies are looking to reduce their environmental footprint, and printing is a prime area for improvement. MPS providers work with businesses to implement eco-friendly practices, like optimizing paper usage, reducing unnecessary print jobs, and recycling cartridges. These steps cut waste and help businesses meet their sustainability goals.
4. Access the Latest Print Technology Without Large Upfront Costs
Technology is always evolving, and keeping up with the latest printers and software can be expensive. With MPS, businesses gain access to the newest technology without hefty investments. MPS providers often offer a range of equipment options, so companies can upgrade easily and ensure they’re using efficient, modern devices.
5. Increase Productivity by Reducing Administrative Tasks
Print management can be time-consuming and frustrating. MPS providers handle tedious tasks like monitoring toner levels, ordering supplies, and scheduling maintenance, freeing up employees to focus on their primary responsibilities. This boost in productivity helps businesses operate smoothly and efficiently.
6. Get Proactive Support and Minimize Downtime
Downtime is frustrating and costly. MPS providers monitor print devices in real-time, identifying issues before they escalate and ensuring they’re resolved quickly. This proactive approach reduces downtime, keeps print environments running smoothly, and helps maintain productivity.
7. Gain Insights with Detailed Analytics and Reporting
Managed Print Services offer more than just printers; they provide data-driven insights. Regular reports on print usage and costs allow businesses to understand how their resources are being used. These insights can help businesses cut costs, improve efficiency, and make informed decisions about their print environment.
8. Easily Scale to Support Business Growth
As businesses grow, their printing needs can change significantly. MPS is flexible and scalable, adapting easily as companies expand or adjust their operations. Whether opening a new location or adding more devices, MPS makes it easy to grow without the hassle.
In 2025, Managed Print Services are more relevant than ever. By providing cost savings, security enhancements, sustainability benefits, and operational efficiency, MPS helps businesses focus on what they do best. If you’re looking to optimize your print environment, reduce waste, and streamline operations this coming year, MPS might be the solution your business needs.
About Logista Solutions
Logista Solutions is a nationally recognized leader in a broad range of technology management solutions. As one of the largest technology support providers in the U.S., Logista provides innovative and holistic solutions to help companies take control of their IT infrastructure and achieve better business outcomes. Popular services include Managed IT as a Service, VoIP and Unified Communications, Managed Print, Cloud Services and Asset Disposition.
