It’s estimated that 90% of companies don’t know how many printers they have or how much they spend on print. Do you know? A print assessment can be eye-opening for many businesses – it can reveal opportunities for savings, and pinpoint gaps in security and areas that are underutilized or need improvement.
Here are five reasons why every business should have a print assessment:
1. Cost Efficiency and Optimization
One of the primary reasons why businesses need a print assessment is to ensure cost efficiency and optimization. Printing costs can quickly add up, especially when not closely monitored. By conducting a thorough assessment, businesses can identify areas where costs can be reduced, such as optimizing printing workflows, consolidating devices, or renegotiating contracts with suppliers. This proactive approach not only saves money in the long run but also streamlines operations.
2. Environmental Sustainability
With increasing awareness of environmental issues, businesses are under pressure to adopt eco-friendly practices. A print assessment can reveal opportunities for reducing paper waste, energy consumption, and carbon footprint associated with printing. By implementing recommendations from the assessment, such as adopting duplex printing, setting default printer settings to black and white, or investing in energy-efficient devices, businesses can contribute to a greener environment while enhancing their sustainability efforts.
3. Enhanced Security and Compliance
Printers and multifunction devices pose security risks that are often underestimated. Unsecured printers can be vulnerable points for data breaches, leading to potential leaks of sensitive information. A print assessment can identify security gaps in the printing infrastructure and recommend measures to enhance data security, such as implementing secure printing practices, encrypting data transmission, or integrating authentication protocols. Moreover, compliance requirements, such as GDPR or HIPAA, necessitate secure printing practices, making a print assessment essential for ensuring regulatory compliance.
4. Improved Productivity and Workflow Efficiency
Inefficient printing processes can hinder productivity and workflow efficiency. Long printing queues, frequent breakdowns, or outdated devices can create slowdowns and increase frustration. Through a print assessment, businesses can pinpoint bottlenecks in their printing workflows and implement solutions to streamline processes. This could involve partnering with a Managed Print provider, automating print tasks, or upgrading to modern devices with advanced features that boost productivity.
5. Strategic Planning and Future-Proofing
Lastly, a print assessment enables businesses to engage in strategic planning and future-proofing. By evaluating current printing needs, assessing growth projections, and aligning print resources accordingly, businesses can make informed decisions about their printing infrastructure. Whether it’s expanding to new locations, accommodating remote work setups, or integrating cloud-based printing solutions, a print assessment provides the insights needed to plan for the future.
A print assessment is not just a routine check-up for businesses; it is a strategic initiative that can yield significant benefits across cost savings, sustainability, security, productivity, and long-term planning. By prioritizing a print assessment, businesses can get the most from their print environment.
About Logista Solutions
Logista Solutions is a nationally recognized leader in a broad range of technology management solutions. As one of the largest technology support providers in the U.S., Logista provides innovative and holistic solutions to help companies take control of their IT infrastructure and achieve better business outcomes. Popular services include Managed IT as a Service, VoIP and Unified Communications, Managed Print, Cloud Services and Asset Disposition.
